Department of the Interior seeks Administrative Assistant - $43k to $70k

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As a(n) Administrative Assistant for the Department of the Interior, Office of the Solicitor within the Division of General Law, located in Washington, DC some of your specific duties will include: 

Office/Administrative Support Duties:

  • Serves as a contact for administrative matters in the Office along with greets visitors/callers; distributes incoming mail.

  • Assists in establishing internal procedures for administrative operations.

  • Responds to information requests; compiles and summarizes data; and identifies inaccuracies or anomalies in the records.

  • Tracks, verifies, and certifies time and attendance for staff, resolving discrepancies when necessary.

  • Prepares correspondence, reports, briefings, legal documents, etc., for staff, ensuring compliance with applicable signatures, procedures and protocol.

  • Advises staff on travel rules, regulations, and procedures; prepares travel authorizations; makes travel arrangements; prepares or reviews travel vouchers; 

  • Develops and maintains accountability and security procedures for property and equipment; and purchases supplies, equipment, and services using appropriate methods.

Legal Support Duties:

  • Reviews, proofreads, and composes a variety of routine legal documents and office correspondence.

  • Establishes legal file, litigation files (evidence, documents, administrative proceedings material, civil cases, and criminal referrals), and other legal files for attorney staff.

  • Assists attorneys in researching pleadings, briefs, and other legal.

  • Screens legal publications, including advance reports, for items of special interest to either the staff attorneys, calling such items to their attention, especially current decisions, publications and press releases dealing with their area of responsibility.

  • Utilizes the law library, electronic research tools, legal references, case files, and other types of resources for research and provides background material to staff attorneys.

  • Maintains electronic case filing system to store and retrieve legal records.

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