The Black Swan Academy seeks Administrative Assistant - $18+/hour

We are seeking a part time Administrative Assistant who is detailed oriented, a strong communicator, creative and resourceful. 

Roles and responsibilities:

●     Streamline and/or create systems and processes for collecting data, storing and reporting information externally;

●     Drafting and disseminating meeting agendas and recording meeting minutes for staff and board;

●     Tracking and maintaining records that may include operations, finances, development, communications and/or program;

●     Researching opportunities to enhance organizations’ profile;

●     Order supplies and meals as needed;

●     Support with coordinating logistics for events;

●     Update social media accounts as needed;

●     Assist in the creation, review, and formatting of documents;

●     Manage Executive Director’s and organizations’ calendar.

Qualifications

●     2-3 years of administrative experience;

●     Entrepreneurial spirit, innovative and solution oriented;

●     Strong verbal and written communication skills;

●     Must demonstrate patience, flexibility and a charismatic personality; 

●     Ability to prioritize and advocate for individual needs, while maintaining the desire to work collaboratively;

●     Strong ability to multi-task and navigate competing deadlines;

●     Must have experience juggling calendars, completing expense reports, keeping meeting minutes and working with partners;

●     Interest in operations, organizational development and/or communications;

●     Proficiency with Google Suite, Microsoft word and excel;

●     People of color are encouraged to apply.