Service Employees International Union seeks Administrative Assistant - $54k

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SEIU (Service Employees International Union)
Job Title: Administrative Assistant Grade: TS6 Annual Pay : $54,550.83/YR
Location: Washington, DC

Purpose:
This position is responsible for directing and coordinating the administrative work for an SEIU department or program. The incumbent manages large quantities of materials, data, and records and serves as lead on special projects, conferences, workshops or other specialized programs.

PRIMARY RESPONSIBILITIES: 
(Any one position may not include all of the specific duties and responsibilities listed. Examples provide a general summary of the work required and should not be treated as a total and complete list of expected duties to be performed by employees in the classification.)

  • Coordinates and integrates the work activities of several organizational segments ensuring completion of projects.

  • Receives correspondence for department or program director; routes mail or responses to appropriate party and follows-up for completed actions.

  • Maintains director's calendar; screens visitors and callers and answers inquires involving established procedures or routine matters.

  • Coordinates the work flow with other departments or field staff; revises or clarifies procedures to resolve conflicts or eliminate duplication of work.

  • Ensures that requests for actions or information are directed to appropriate staff as required; ensures that information requests are furnished in a timely manner.

  • Maintains software programs relevant to department operations; integrates data from the Accounting and Information Technology Departments; provides data for programs and produces reports.

  • Analyzes information and assists in writing and preparing materials for conferences, workshops, conventions, meetings, mailings, etc.

  • Controls administrative functions within the department including budget, leave reports, orders and maintains supplies and files.

  • Trains other support staff and distributes administrative support activities when applicable.

  • Performs other duties as required to support the department and its mission.

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