DOES seeks Staff Assistant - $51k to $65k

This position is located in the Office of Paid Family Leave (OPFL), Operations Team. The mission of the Office of Paid Family Leave is to plan, develop, and administer a paid leave program for the District of Columbia under the provisions of the Universal Paid Leave Amendment Act of 2016 (“Paid Leave Act”).  The Paid Leave Act provides up to eight weeks of parental leave to bond with a new child, six weeks of family leave to care for an ill family member with a serious health condition, and two weeks of medical leave to care for one’s own serious health condition. On July 1, 2019, the District will begin the collection of taxes from employers and on July 1, 2020, the District will begin administering paid leave benefits.

Duties and Responsibilities

Conducts fact-finding investigation requiring incumbent to research, analyze and prepare pertinent data/information incidental to reports, statistical studies, and special events, and on-going projects. Examines and develops a variety of background information for use in presenting factual and statistical data for special projects and/or reports.  Conducts reviews of the operations of the program and provides suggestions to the supervisor. Identifies unusual problem areas and makes appropriate recommendations for resolution.  Develops administrative data for the purpose of preparing special reports related to the organizational components in DOES. Researches administrative matters, gathers facts, defines and explores problems and intimate and maintain contact necessary in the completion of assignments.

Manages and controls basic management systems for all incoming action documents within the office, including documents control, report monitoring systems to remind staff of action requirements and timetables, suitable tracking systems, and correspondence review. Prepares responses to inquiries of a Congressional, governmental, and private sector nature.  Notifies the appropriate staff personnel of the need for information or commends or assists staff in preparing responses to inquiries.  Reviews all outgoing correspondence and documents prepared for the supervisor’s signature for grammatical accuracy, procedural conformity, format compliance and provision of supporting documents. On own initiative, returns to originator correspondence or document which is considered improper for signature of the supervisor.  Reads directives and instructional materials pertaining to administrative practices and clerical procedures in order to remain aware of new, revised or amended procedure for such matters as preparation and processing of correspondence, reports and forms, filing and mail procedures.