Performs a variety of both complex administrative support and routine clerical work for the Commissioners Conference Team and the Secretary for Commissioners Conference/National Secretary for Personnel; helps facilitate the smooth operation of the National Chief Secretary’s office; drafts a multitude of correspondence, creates and maintains accurate critical tracking records, manages essential electronic databases, and creates a cohesive system of filing; conducts elemental research and follow-up work for the Commissioners Conference operations; answers the telephone and provides general information regarding the Commissioners Conference Team operations and/or services.

Processes membership and chairmanship letters; updates, indexes and maintains all conference, commission and committee membership and chairmanship lists and historical data. Requests, prepares and issues correspondence for the processing of agendas and the securing of minutes from national groups.

Maintains a rigorous timeline on the flow of communication pertinent to membership, agenda and minutes of these national groups. Will be keen on bring-up systems, ensuring that files and information are organized in an efficient manner.

Facilitates data input and data management/upkeep into what will be the Commissioners’ Conference electronic/automated systems database.

As a key member of the Commissioners Conference Team, the Administrative Specialist is expected to read and comprehend Commissioners’ Conference Minutes.

Knowledge of general office practices and procedures, effective and efficient record-keeping and bookkeeping practices, knowledge of proofreading symbols and basic mathematics. Ability to transcribe dictation and type information into a computer. Ability to scan documents and work with same. Ability to operate various office equipment including a telephone, Dictaphone, computer, scanner and adding machine.