The Assistant to the Director at the National Museum of Women in the Arts (NMWA) is responsible for administrative tasks related to the business of the Director’s office and Board of Trustees. S/he also serves as liaison to Director’s Circle members.

RESPONSIBILITIES:

Assists Director

• Provides support to the Director in problem solving, project planning and management, and in development and execution of stated goals and objectives.

• Coordinates Director’s schedule; arranges internal and external meetings, maintains calendar, and organizes appointments and prepares agendas, meeting notes, and travel arrangements.

• Provides communications support, including greeting and assisting visitors, handling phone calls and inquiries, screening, analyzing, and preparing responses to incoming correspondence, and handling day-to-day public relations. When remote, provides communications assistance and manages various meeting platforms for the Director and department heads.

• Serves as Director’s liaison to department heads and other staff members. When remote, manages the remote biweekly meeting of the Department Heads.

• Provides routine computer and mobile device maintenance and technical support.

• Screens media interviews through the Communications and Marketing Department.

• Composes and prepares correspondence, presentations, and reports; coordinates presentation logistics and equipment, including contacts with speaking venues.

• Coordinates visitor events, tours, conferences, and special event arrangements including restaurant reservations, special luncheons, and coffee/tea service.

• Oversees and administers the day-to-day activities of the office by developing policies, procedures, and systems that ensure productive and efficient office operation. When remote, adapts these procedures to continue efficient office communication and operation.

• Monitors departmental budgets and manages budget related documentation for credit card expenditures and other departmental invoices.

• Oversees and administers special projects of significance to the Museum as requested.